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Help Business Clients Control Cashflow: QuickBooks Payments & QuickBooks Bill Pay

Marcus Dillon
by Marcus Dillon
5 min read
Feb 10, 2025 12:31:21 PM

Help Your Business Clients Control Cashflow with QuickBooks Payments and QuickBooks Bill Pay, I Dare You!

Discover the tools that will help you empower your clients to take charge of their finances with confidence and simplify your own workflow. Establish yourself as your clients’ trusted business advisor and truly add value to small businesses. 

From Accountant to Trusted Business Advisor

From accounts receivable and accounts payable to steady cash on hand, accountants play a vital role in helping small businesses manage their financial health. The demands on business owners are ever-increasing, and finding ways to simplify getting paid and paying vendors can be a game-changer for business growth and sustainability. That’s where QuickBooks Payments and QuickBooks Bill Pay come in. Together, these tools provide an integrated solution for getting paid faster and optimizing the timing of expenses, enhancing cash flow management and improving overall financial efficiency. Offering these solutions to small business clients takes you from just accountant to the more valuable role of accountant and business advisor. Are you questioning if these tools would really help your business clients? I’ll let you decide for yourself. I’ve outlined how simply they work along with the benefits for not only your business clients but your accounting firm as well.

Understanding QuickBooks Payments and QuickBooks Bill Pay

QuickBooks Payments and QuickBooks Bill Pay are dynamic tools within the QuickBooks ecosystem designed to streamline financial transactions for businesses.
  • QuickBooks Payments: This feature allows businesses to accept payments effortlessly, including credit cards, ACH transfers, and digital wallets. Payments are automatically recorded in QuickBooks, providing real-time updates to financial records.
  • QuickBooks Bill Pay: This tool simplifies the process of paying vendors by automating bill payments. It supports electronic payments and check issuance, ensuring businesses can manage outgoing cash flow efficiently.

The Integration Advantage
What makes these tools even more powerful is their seamless integration within QuickBooks. Payments received through QuickBooks Payments automatically sync with accounts receivable, while payments made using QuickBooks Bill Pay update accounts payable instantly. This integration eliminates aggravating manual data entry and minimizes the risk of errors.

Maximize Money Management with QuickBooks Payments and Bill Pay

1. Time-Saving Convenience
Managing multiple financial tools can be tedious and time-consuming. QuickBooks Payments and Bill Pay eliminate the need to juggle between platforms by consolidating payment processing and bill management into one intuitive interface. This allows accountants and business owners to spend less time on administrative tasks and more time focusing on growth.


2. Improved Cash Flow Management
Efficient cash flow is the lifeblood of any business. QuickBooks Payments ensures that invoices are paid faster with features like online payment links and automated reminders. Meanwhile, QuickBooks Bill Pay helps schedule and track outgoing payments, ensuring that bills are paid on time without over drafting accounts.


3. Enhanced Financial Accuracy
No more tears reconciling thanks to this automation reducing the likelihood of human error. Payments and bills processed through these tools automatically update in QuickBooks, maintaining precise financial records and offering accountants a clear, real-time picture of a business’s financial position. With the help of Intuit Assist, the AI tool built right into QuickBooks, you and your clients can actually email or upload invoices digitally and QuickBooks will extract the data to prepare the bill to be paid.


4. Security and Compliance
Both tools are built with robust security measures, including encrypted data transmission, ensuring that sensitive financial information is safeguarded. This gives accountants and their clients peace of mind, knowing their transactions are handled securely.

Success in Action

Case Study: A Marketing Firm’s Financial Makeover

One of our marketing firm clients at Dillon Business Advisors struggled to manage its cash flow. This marketing firm was missing out on new business growth opportunities and was even worried week to week about making payroll due to delayed customer invoices and subsequent payments. We helped this client implement QuickBooks Payments and QuickBooks Bill Pay, and the results speak for themselves:

  • Customer payments were collected faster through automated payment links.
  • Memorized sales receipts with saved payment information automated the collection process for monthly recurring engagements.
  • Vendor bills were paid on time with the scheduling feature, avoiding late fees.
  • Real-time transaction syncing gave the owner a clear view of cash flow, allowing better financial decision-making.
Within 3 months, the marketing firm increased its cash balance by 100%, reduced its outstanding invoices by 30%, and built stronger relationships with its vendors.

Getting Started: A Step-by-Step Guide

Setting Up QuickBooks Payments

  1. Go to the QuickBooks dashboard and navigate to the Payments section.
  2. Sign up for QuickBooks Payments and follow the prompts to connect your QuickBooks Checking or other business bank account.
  3. Enable online payments on invoices to allow customers to pay with one click.

Using QuickBooks Bill Pay

  1. Access Bill Pay in QuickBooks and link your bank account.
  2. Add vendor details, including payment preferences (electronic or check).
  3. Schedule bill payments and track them in real-time on the dashboard.

Pro Tips for Maximum Efficiency

  • Use automated reminders to nudge clients about unpaid invoices.
  • Regularly review cash flow insights on the QuickBooks dashboard to identify trends and opportunities.
  • Encourage clients to adopt digital payment methods for faster processing.

Why You, Accounting Professional, Should Advocate for These Tools

As accountants, we’re always looking for ways to add value to our clients. By introducing them to QuickBooks Payments and Bill Pay, we can help them achieve greater financial efficiency and focus on what they do best—running their business. These tools are especially valuable for new accountants who want to streamline workflows and impress clients with cutting-edge solutions. I made the decision years ago to use QuickBooks Payments and QuickBooks Bill Pay in my accounting firm, Dillon Business Advisors. That’s right, we invoice business clients out of QuickBooks rather than our ever-changing practice management programs. This first-hand experience has allowed our team to confidently recommend QuickBooks Payments and QuickBooks Bill Pay to business clients and established Dillon Business Advisors’ accountants as trusted advisors for implementation and oversight. 

Try It Out Today, I Dare You!

I’ve been known to “double-dog dare” clients and peers to take action on ideas they are considering that would better their businesses. We like to call them “experiments”, and I guarantee this experiment has life-changing potential. Explore the benefits of QuickBooks Payments and QuickBooks Bill Pay in your accounting firm first and experience how these tools can transform money management and your client advisory.

Learn More and Get Started Here

These tools will help you empower your clients to take charge of their finances with confidence and simplify your own workflow. Establish yourself as your clients’ trusted business advisor with QuickBooks Payments and QuickBooks Bill Pay. I dare you!

This blog is a paid partnership with Intuit.

Rachel and Marcus Dillon

Rachel and Marcus Dillon, CPA, own a Texas-based, remote client accounting and advisory services firm, Dillon Business Advisors, with a team of 15 professionals. Their latest organization, Collective by DBA , supports and guides accounting firm owners and leaders with firm resources, education, and operational strategy through community, groups, and one-on-one advisory
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